635 There Are 4 Types Of Accounting Firm [Which of these are YOU?]
Accounting Firm Coach: Office HoursShow Notes
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In this episode, I break down what an accounting firm could look like if AI eventually handles most of the actual production work. Using Satya Nadella’s framing of human capital and token capital, I explore why firm-specific knowledge, meeting transcripts, client conversations, and feedback loops could become some of the most valuable intellectual property inside an accounting firm. I also walk through three practical AI loops firms can start building today, dig into why accountants increasingly want MCP access instead of separate AI assistants inside every app, and answer listener questions in the 📞 Accountant Support section.
🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps
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// Chapters: 00:00 - Four types of accounting firms 01:40 - Compliance-only firms 03:15 - Finding a compliance niche 05:19 - Compliance pros and cons 07:53 - Tax firms doing bookkeeping 09:08 - The hardest firm to niche 10:33 - The fastest-growing firm model 11:27 - Selling the back office 13:13 - Books-first firm advantages 15:12 - Beyond traditional bookkeeping 18:51 - Accounting firm partnerships 20:30 - Bookkeeping-only firms 23:24 - Comparing all four models 24:29 - The opportunity in seasonal tax 24:44 - The Swear Jar 27:58 - 🤓 Nerd Corner: AI agents 31:15 - Grokbot and computer automation 34:39 - Where to draw the AI line 36:44 - Making AI agents safer 39:13 - 📞 Accountant Support 39:39 - AI fetching bank statements 42:38 - Spotting cheap clients 43:33 - Positioning around valuable problems 44:08 - Three-tier pricing 45:53 - Staff vs. senior accountants 46:13 - CRM vs. practice management 51:07 - Getting staff to adopt AI 54:52 - Tax Season Simulator 56:17 - Avoiding bottomless habits 56:57 - The second stomach debate 59:26 - Closing thoughts
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More from Accounting Firm Coach: Office Hours
🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/ 📩 Want a simple way to keep up with accounting firms and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter 📌 Check out the cool stuff our sponsors are doing here: https://accountingfirmcoach.com/sponsors/ Welcome to Accounting Firm Coach Office Hours presented by Canopy. I’m Jason Staats. Ready to get 1% better at running an accounting firm? In this episode, I talk about whether independently owned convenience stores make a profitable accounting niche, share how one firm built a specialized practice serving disaster restoration companies, and tackle the growing frustration of clients using AI to challenge their accountants and attorneys. Plus, in 🤖 You Need This Tech, I share a battery management solution every parent needs, highlight accounting professionals looking for their next opportunity, and answer 📬 Mailbag questions about marketing bookkeeping services, finding and retaining talent, and whether free QuickBooks alternatives are worth considering. // Chapters: 02:15 - Convenience Store Niche? 15:39 - This Firm Built A Disaster Restoration Niche 19:49 - Normies Vent About AI Being Better Than Professionals 32:18 - You Need This Battery Tech! 37:43 - Folks You Should Hire 39:33 - How to Market Bookkeeping Without Calling It Bookkeeping 43:28 - Finding and Retaining Talent? 48:37 - Free QuickBooks Alternative? 54:27 - We Love Them 📞 Leave me a voicemail at +1 (516) 980-4968! 📧 Email me! [email protected] 📌 A link to Nikole Mackenzie’s niche story https://www.linkedin.com/pulse/messy-middle-what-one-tells-you-niching-nikole-mackenzie-qvcoe/ 🔋 Here’s that battery charger you need https://www.amazon.com/dp/B0DSL7VZBP?lv=shuf&channelId=500&plpRedirect=mhFallback 💰 Today's Sponsors Canopy: https://www.getcanopy.com/jason Kick: https://www.kick.co/ Stanford Tax: https://stanfordtax.com/ MakersHub: https://makershub.com/ Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes TaxBandits: https://www.taxbandits.com/ 🗣️ Continue the discussion on social! X https://x.com/jasononfirms LinkedIn https://www.linkedin.com/in/jstaats/ YouTube https://www.youtube.com/@jasoncpa
🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/ 📩 Want a simple way to keep up with accounting firms and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter 📌 Check out the cool stuff our sponsors are doing here: https://accountingfirmcoach.com/sponsors/ Welcome to Accounting Firm Coach Office Hours presented by Canopy. I’m Jason Staats. Ready to get 1% better at running an accounting firm? In this episode, I break down the three biggest priorities accounting firm owners need to tackle before year-end, including tech transitions, hiring, client renewals, and getting ahead of January production. Then, in 🏹 Firm Hunters, we look at a $1.4 million accounting firm with an unbelievable 87% of revenue going to the owner. I also introduce a new segment called 👿 Mean Bag to tackle whether AI is about to get dramatically more expensive, rethink the all-in-one versus best-of-breed software debate in 🤓 Nerd Corner, and answer 📬 Mailbag questions about accounting ledgers, getting clients to sign proposals, AI agents, and keeping client data secure. // Chapters: 01:32 - Do This By November 1 11:06 - Do This By December 1 20:44 - Do This By January 1 22:49 - This $1.4M/yr Firm Is Running An 87% Margin!? 28:38 - Is AI About To Get Expensive? 34:03 - Is All-in-One A Mirage? 42:38 - Double vs New AI Ledgers 45:38 - Simplify That Proposal! 47:28 - Create An AI Agent User? 49:12 - Claude MAX Plan Made Secure? 52:07 - Lester Returns 📞 Leave me a voicemail at +1 (516) 980-4968! 📧 Email me! [email protected] 📌 Here’s that $1.4M/yr firm https://privatepracticetransitions.com/business-listing/1265-established-cas-practice-with-strong-growth/ 💰 Today's Sponsors Canopy: https://www.getcanopy.com/jason Gusto: https://gusto.com/ Kick: https://www.kick.co/ Stanford Tax: https://stanfordtax.com/ Realize: https://www.rlz.io/ Cloud Accountant Staffing: https://www.cloudaccountantstaffing.com/ 🗣️ Continue the discussion on social! X https://x.com/jasononfirms LinkedIn https://www.linkedin.com/in/jstaats/ YouTube https://www.youtube.com/@jasoncpa
🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/ 📩 Want a simple way to keep up with accounting firms and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter 📌 Check out the cool stuff our sponsors are doing here: https://accountingfirmcoach.com/sponsors/ Welcome to Accounting Firm Coach Office Hours presented by Canopy. I’m Jason Staats. Ready to get 1% better at running an accounting firm? In this episode, I explore how to build a niche accounting firm by tapping into industry-specific communities and partnerships. In 🤓 Nerd Corner, I cover eight major tech updates from Canopy, Financial Cents, Digits, Karbon, Gusto, Double, Kik, and RightTool. Then, in the 📬 Mailbag, I tackle delegating more work to admins, construction accounting software, Microsoft Copilot, tax workflow tools, lead tracking, and building a remote accounting firm. // Chapters: 00:00 - These Industries Need YOU 15:14 - 8 Tech Updates 29:19 - Push This Work to Admins 33:44 - Construction Accounting Software? 36:09 - Microsoft AI Use-Cases 37:59 - Don’t Buy This Tax Workflow Software 42:54 - Lead Tracking App 44:53 - Transitioning A Firm To Remote Work 51:31 - We Love Them 📞 Leave me a voicemail at +1 (516) 980-4968! 📧 Email me! [email protected] 💰 Today's Sponsors Canopy: https://www.getcanopy.com/jason TaxBandits: https://www.taxbandits.com/ Stanford Tax: https://stanfordtax.com/ MakersHub: https://makershub.com/ Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes Realize: https://www.rlz.io/ 🗣️ Continue the discussion on social! X https://x.com/jasononfirms LinkedIn https://www.linkedin.com/in/jstaats/ YouTube https://www.youtube.com/@jasoncpa
🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/ 📩 Want a simple way to keep up with accounting firms and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter 📌 Check out the cool stuff our sponsors are doing here: https://accountingfirmcoach.com/sponsors/ Welcome to Accounting Firm Coach Office Hours presented by Canopy. I’m Jason Staats. Ready to get 1% better at running an accounting firm? In this episode, I break down two surprisingly profitable accounting firms for sale, including one generating over $1.6 million with just two people, and explain why outsourcing and offshoring can create very different business models. In 💾 You Need This Tech, I share a $400 artificial skylight designed to bring natural-looking light into your office. Then, in 🤓 Nerd Corner, I challenge some of the guidance around AI and taxpayer data presented at an IRS National Tax Forum session. Finally, I answer 📬 Mailbag questions about Double as a practice management tool, seller financing when buying a firm, AI for nonprofit accounting, software security, Grok, and why heavily funded tax AI startups aren’t on my app recommendations list. 📌 The skylight https://www.amazon.com/PHILIPS-Skylight-Ceiling-NatureConnect-inches/dp/B0HDTPRNSD?sr=8-1 💲 The tax firm that’s for sale https://privatepracticetransitions.com/business-listing/1262-established-virtual-tax-practice/ 🧾 And the CAS firm that sold https://poegroupadvisors.com/practice/cp2024/ // Chapters: 00:00 - A 2-Person $1.6M Firm 11:32 - A 60% Margin CAS Firm 21:52 - You Need This Tech 26:05 - Bad AI Advice From The IRS 36:56 - Double As A PM? 40:04 - Up-Front Cash? 44:16 - AI For Fund Accounting 47:35 - How To Know if an App Is Secure? 49:21 - Firms Using Grok!? 52:53 - BlackOre Basis and Accrual 📞 Leave me a voicemail at +1 (516) 980-4968! 📧 Email me! [email protected] 💰 Today's Sponsors Canopy: https://www.getcanopy.com/jason Gusto: https://gusto.com/ Kick: https://www.kick.co/ Stanford Tax: https://stanfordtax.com/ MakersHub: https://makershub.com/ Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes 🗣️ Continue the discussion on social! X https://x.com/jasononfirms LinkedIn https://www.linkedin.com/in/jstaats/ YouTube https://www.youtube.com/@jasoncpa
🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/ 📩 Want a simple way to keep up with accounting firms and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter 📌 Check out the cool stuff our sponsors are doing here: https://accountingfirmcoach.com/sponsors/ Welcome to Accounting Firm Coach Office Hours presented by Canopy. I’m Jason Staats. Ready to get 1% better at running an accounting firm? In this episode, I break down a new AI accounting study suggesting that leading models can outperform human accountants, and explain what that actually means for our firms. I share why public booking links are a bad idea, explore Claude’s faster AI models and new ChatGPT features, and explain why AI won’t fix bad business decisions. Then I highlight accountants available for hire and answer questions about selling a firm to private equity, why I dropped Xero from my recommendations, and whether standalone receipt management software still makes sense. 📌 Here’s that AI vs accountants study https://www.mercor.com/blog/human-baselines-for-benchmarks-ai-now-outperforms-junior-accountants/ // Chapters: 00:00 - The End Is Near 13:45 - Bad Booking Links 17:35 - This AI Model is FAST 24:20 - Hormozi Pops The Balloon 26:20 - ChatGPT Updates 31:45 - Accountants For Hire 34:25 - Sell His Firm to PE? 42:45 - I Dropped Xero 47:55 - New Receipt Tech? 📞 Leave me a voicemail at +1 (516) 980-4968! 📧 Email me! [email protected] 💰 Today's Sponsors Canopy: https://www.getcanopy.com/jason Gusto: https://gusto.com/ Kick: https://www.kick.co/ Stanford Tax: https://stanfordtax.com/ MakersHub: https://makershub.com/ Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes 🗣️ Continue the discussion on social! X https://x.com/jasononfirms LinkedIn https://www.linkedin.com/in/jstaats/ YouTube https://www.youtube.com/@jasoncpa