Wandering DMs

D&D Campaign Notes | Keeping Track of Long-Running Campaigns | Wandering DMs S8 E28

Wandering DMs

Show Notes

Dan and Paul dive into the practical problem of keeping notes and records for long-running D&D campaigns.

Paul is gearing up to run a new campaign in the same world and setting he's been developing since 2010, which means digging back through nearly 15 years of old campaign notes, player-generated play reports, maps, and other records. What information is actually useful when you return to a setting years later? And what should we be recording now so that the next version of the campaign has a useful history to draw on?

We'll talk about the process as well as the technology: note-taking systems, three ring binders, wikis and databases, actual play reports, experiments we've tried over the years, what worked, what didn't, and what we've learned about maintaining a campaign's collective memory.

If you're running a campaign that's been going for years - or hoping to make one that lasts that long - this is a look at how to keep its history from disappearing into a pile of forgotten notes.

More from Wandering DMs

Oct 19, 2026

Dan & Paul look back to our favorite covers in classic D&D modules. What makes for a great cover? How well do they balance the tension between showing the most exciting content versus giving away too much of the surprise? Do covers matter in the online streaming environment today?

Oct 5, 2026

Paul and Dan chat about Fatigue rules in D&D and other RPG's. It was a key part of the Chainmail progenitor to D&D, and also an important mechanic in modern 5E rules. But it was absent or overlooked in classic rulesets like AD&D and B/X. Doesn't movement and encumbrance make sense without it? Is it too exhausting to track? Or is there some better way?

Sep 28, 2026

Dan and Paul talk about mapping the dungeon: how does the DM communicate an unknown physical space to the players as they explore it?

Sep 21, 2026

Paul and Dan chat about the history of poison mechanics in D&D. Is the classic save-or-die a realistic model, or does it make for lousy gaming? Should we distinguish between ingestible poisons versus animal venoms? Should your PCs have access to poisons, or should they be gatekept by alignment or class categories? We'll figure out the best way to handle them!

Aug 31, 2026

Dan and Paul celebrate the 50th anniversary of Swords & Spells, Gary Gygax's 1976 rules for bringing large-scale battles to Original Dungeons & Dragons.

See all episodes →